I know GDPR is everywhere at the moment and probably the last thing most of us want to hear about now, but at Megan McAdam Photography I think it’s important to reassure past, present and future clients that I really do care about your personal data.
THE DATA THAT I KEEP
This data is collected from our initial contact with each other. In order to reply, make a quote for your needs and generally hold on to any future details that I may need to produce the photographs you are after - I need to keep this data! I do keep it stored on a protected database though, so we're all safe.
Information that is kept includes…
Your Email Address
Your Phone Number
The Date and or Time of your Shoot/Wedding
Wedding Venue or Location of Shoot
How you found me
As much as you want to tell me about yourselves
And from then, if you decide to book with me, the following data is stored (in a safe purpose-built database and this information is never shared with any third parties)
Your home address (If you've opted for Prints or a Photo Album)
Additional information about your Wedding day or Family.
Additional emergency contact information.
Information about other Wedding Suppliers – in order to credit everyone if sharing photographs online (once permission has been received as well *see more details below).
After your session, the other information I store is -
HOW YOUR DATA IS COLLECTED
Your data will be collected either through your initial email/WhatsApp, text, Facebook message (etc)…to me, or through my contact forms on my website and from then the booking forms and important information forms that I send to you before your Photo Shoot/Wedding.
USE OF YOUR DATA
The data stored will only be used with regard to your photography booking, and to let you know about additional offers I have on. I may also contact you if a third party has requested your images, but I will only then pass on your images with your explicit consent.
Your personal data (email address, home address, phone number, emergency contact information, etc) will never be passed on to any third parties.
Some Wedding or Family Blogs may love to feature your images and may request some more information from you. The majority of the time this will be done through the blogs own questionnaires, but that data may occasionally come through me instead.
All of that additional information will never be shared with anyone else but the third party that requested it in the first place. Again, this is all done with your explicit consent.
Currently, I don’t have a mailing list, but if I get one, you won’t be signed up automatically to this list. You would have to opt in.
Basic information may be passed on to a second shooter/or an assistant, such as names and contact numbers, but data passed over will be minimal and never done without your explicit consent. Anyone shooting with me/ or that I work with will be GDPR compliant.
DURATION OF DATA HELD
Your initial enquiry will be held in my records for 12 months, and then if you choose to book with me your data will be stored and potentially used for 5 years.
Your data will all be stored on hard drives and computers or a safe purpose-built database. All data that is stored online (in my emails, etc) is locked behind a password. Any data on my phone is also password protected. Hard drives and computers are all stored behind locked doors.
My blog is out in the open for anyone and everyone to see, so if you comment on it then that is solely your responsibility. I urge that you don't share all your personal information though.
*My main marketing tool is my photography, so I love to share your images! I will share them on my social media profiles, in printed marketing, in competitions, and of course on my website – if I receive written explicit permission from you, the customer.
Your images may also be shared with other GDPR compliant blogs and vendors, with your explicit permission.
I tend to confirm multiple times that you are OK with me sharing your images before I do, so you can be sure your images aren’t going to pop up anywhere unexpected. I also have private password protected galleries set in place – if you do not wish any members of the public to see your images but still want to share with friends and family.
Your Right to Confirmation: You are welcome to get in touch at any point to ask questions about how your data is handled and kept secure. I’m always happy to answer any queries that you may have.
Your Right to Access: You can request a report on all data of yours that I hold. This will be supplied as an electronic document.
Your Right to Rectification: You can also get in touch at any point to ask me to modify any of your stored data. In fact, I would really recommend doing so. If you have a change of address, phone number, etc please do let me know, so I can keep my records up to date!
Your Right to Deletion: Under EU law you have the right to request to have your data deleted by me.
If you wish to go ahead with this please just email me at firstname.lastname@example.org - to ask me. I’ll be happy to provide proof of deletion afterwards. Bear in mind that this will also mean I have no backup copies of your images any more, so please ensure you have reliable backups of your pictures stored elsewhere.
THIRD PARTY DATA USE
As stated above your data may sometimes be shared with other third parties (Companies that I work with such as printers and Wedding Blogs/Wedding Suppliers). I ensure that all companies that I work with are also GDPR compliant, and will not use your data other than for it’s intended use. Your data will also only be passed on with your explicit consent.
Thanks for reading!